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Set up a contest (or abstract submissions)

Last Updated: Jan 19, 2017 05:34PM EET

Set up a Contest (or set up abstract submissions) 

To set up a contest with online review or an abstract submission system, go to the Contest at the event menu.

Enter the Categories (thematic areas, topics) for contest Entries (submissions)

Evaluation Criteria
Enter the Criteria that will be used by reviewers to set grades when they review contest Entries

Email Templates
Edit the email templates for confirmation of entries (abstract submissions), rejected entries (rejected submissions) and winning entries (or accepted abstracts).

Contest Link (Abstract Submission Link)
Here you can find the link for the online submission form

Reviewers Team
Here you specify the team of Reviewers. For each Reviewer, enter Reviewer's email, click Add User and then check the check-boxes you want to give access.

Roles of Reviewers Team (check-boxes):

Abstract Viewers: are only able to view the entries.

Abstract Reviewers: are able to access and grade the entries of the Categories you assign to them. They can make comments addressed to a) Supervisors and Admins and b) to Participants (Admins can specify if the comments will be sent to Participants). Reviewers can also propose to change the Category of an entry.

Reviewers Supervisorsare able to access, grade (or change grades), read comments, change the Category of an Entry, and make the Final Decision for the entries of the Categories you assign to them. 

Abstract Admins: are able to do all actions above. They can also modify e-mail messages templates for Announcement of Results, and send e-mail messages to all Participants and Supervisors.

Currently, you need to manually invite each Team Member and let them know what they need to do. Here is an example of a message that you can email to Reviewers: 
Dear xxxx,
We have assigned you as a reviewer for our contest / conference.
​To start reviewing:
You need to Sign Up on using your email.
At your Eventora Home Page, at the bottom right section "My Submissions" click  "Review"  button.
For any help, please contacts us at xxxxxxxxxx


There are 2 options for assignment to reviewers:

Option A: Assign specific entries to reviewers
Go to Contest > Results to see all submitted entries. Filter by Category, if you need so.
For a specific entry, click the button "Show all reviews"
From the select list field, choose a reviewer.
Click "Add reviewer"
You have assigned this entry to this reviewer. You can add another reviewer to this entry, or click the Back arrow button to return to the list of entries.

Option B: Assign categories to reviewers
Go to Contest > Assign to assign Categories (topics) to Reviewers. Optionally  you can assign Categories to Supervisors.
Each Reviewer is able to access all the entries of the Categories that you select here.
Each Supervisor is able to review, edit reviews and make Final Decisions for the entries you specify here. 

There are 2 useful reports here:
Number of Entries per Category
Number of Assigned Entries per Reviewer

Entries (Submitted Abstracts)

A list of all submitted Entries in this report. Accessible by Contest Admins.
The report includes all fields and answers of the Submission Form, including a link to the submitted file. To download the report in Excel format, click the top right button. 

Accessible by Contest Admins (all Entries) and Supervisors (Entries in Categories assigned to them).

View how many reviews have been made so that you can check the progress of the review process
- Assign specific reviewers to specific entries (see above) 

- View and edit Grades (for all Criteria) and comments by Reviewers
- View Average Grade for each Entry
- View  proposed Category Changes and change Category of an Entry
- View and change the Presentation type of an Entry
- Make Final Decisions for each Entry


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